General Assembly - Thursday 6th February 2020 - Centre Polivalent, Murla - More Information

Data Protection Policy

Introduction

This Data Protection Policy ensures that the U3A Vall del Pop (hereafter the U3A):

  • Complies with Spanish Data Protection Law and follows good practice.
  • Protects the rights of members.
  • Is open about how it stores and processes members’ data.
  • Protects itself from the risks of a data breach.

The policy is to be reviewed on an ongoing basis by the U3A Committee Members to ensure that the U3A is compliant with Spanish 2018 GDPR Regulations.
This policy should be read along with the U3A's Privacy Policy.

General guidelines

The only persons able to access personal data covered by this policy are U3A Committee Members and Group Leaders who manage the U3A administration process including communication with our membership.
Committee Members and Group Leaders should take all reasonable care to keep all data secure and follow appropriate precautions when handling data.
Strong passwords must be used and never shared.
Data must not be shared outside the U3A, unless it is with our predefined authorised IT Service Provider Klickhere.com or Mailchimp with respect to email addresses.
U3A Val del Pop will provide training to U3A Committee Members and if applicable U3A authorised members who are involved in handling personal data as part of U3A activities.
Membership information will be refreshed periodically to ensure accuracy and that consents are current.

Data Protection Principles

U3A Vall del Pop will follow the data protection principles, guided by information from the Spanish Data Protection Authority AEPD and the Regulations specified in The Reglamento General de Proteccion de Datos 1. . These are;

  • Lawfulness, fairness and transparency; Personal data should be processed lawfully, the lawful basis for use is consent by the individual. We only collect the data we need to manage and communicate with the membership, and we demonstrate how we collect this and what we do with it.
  • Purpose limitation; Personal data should be collected solely for specified, explicit and legitimate purposes defined as membership administration, communicating with members about U3A events and activities, membership updates or issues.
  • Data minimisation; Personal data should be adequate, relevant and limited to what is necessary. This is the minimum data required to carry out membership administration and to enable email contact with U3A members.
    Accuracy; Personal data stored and managed should be accurate and, where necessary, kept up to date. Member's data is renewed annually as part of the membership renewal process. Members can request to see, update, or remove their data at any time.
  • Storage limitation; Personal data should be kept no longer than is necessary for the purposes for which the personal data are processed. Members data is removed and deleted on lapse of membership after a period of grace and in any case at 12 months, or when instructed by a member.
  • Integrity and confidentiality; Personal data should be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Individual members rights under GDPR

The U3A will ensure that members' information is managed in such a way as to not infringe an individual members rights which include:

  • The right to be informed - what data is held by the U3A.
  • The right of access - entitled to have access to your data held by U3A.
  • The right to rectification - amend or correct the data held by U3A.
  • The right to erasure - to remove, delete all reference, i.e be forgotten.
  • The right to restrict processing - to limit some aspects of how data is used.
  • The right to data portability - to be able to forward data to another.
  • The right to object - to question current use and / or seek resolution.

Subject Access Request

U3A members are entitled to request access to the information and / or to instruct the U3A to comply with a members instructions with regard their data that is held by the U3A. A 'subject access request' can be made with regard to the individual member rights above, at any time to the Membership Secretary in writing or via email. These should be to The Secretary at U3A Vall del Pop, Apartado Postal 120, 03727 Xalo or via email to This email address is being protected from spambots. You need JavaScript enabled to view it.. The U3A will establish that the request is authentic, it will be formally acknowledged and deal with it within 14 days. The Regulation also allows provision for exceptional circumstances or a potential charge for multiple applications.

Photographs

Photographs are classified as personal data. Any person can object and request at any time to have a displayed phototograph removed providing the U3A can verify the request is authentic and relates to the individual.

Accountability and Governance

The GDPR requires that the U3A demonstrate that it complies with the data protection principles set out previously and respect the rights of the individual.

  • Implement appropriate technical and organisational measures that ensure and demonstrate that the U3A complies with its data protection obligations. Maintain internal Data Protection and Privacy Policies, ongoing staff awareness and routine testing to ensure that these measures are effective.
  • Document the relevant U3A processes to instruct and demonstrate correct method of carrying out precedures.
  • Future improvements and new work must incorporate data protection and privacy princinples.
  • The U3A recognises the role of "Data Controller" as the U3A Committee, that is, the entity that decides the purpose and manner that personal data is used. The role of "Data Processor" is also confined to Committee staff and appointed U3A members who carry out processing of personal data on behalf of the "Data Controller".

Data breach Notification

If a data breach occurs, action shall be taken to minimise the harm by ensuring all Committee Members are aware that a breach has taken place and take steps to identify how the breach has occurred. The Committee shall then seek to rectify the cause of the breach as soon as possible to prevent any further breaches.
The Committee shall also contact the relevant U3A members to inform them of the data breach and actions taken to resolve the breach.
The Committee shall also notify the relevant authorities if the breach is a notifiable event as described under the Regulations.

A Final note

The guidance states this Law is both new and complex across the EU. The Authorities are expecting to see a steady move towards compliance. This policy will be reviewed on a regular basis. If you see any item that you would like further clarification or information on please contact, in the first instance, the Secretary here.

This policy was last updated: December 2018
Next review date for this item: January 2020

Events

22Jan
intro.jpgWed 22 Jan
Location: Tourist Information
From time to time this group becomes full. Please contact Alan Cuthbert who will advise whether you need to join the waiting list. If so, yo...
22Jan
intro.jpgWed 22 Jan
Location:
Group creating decorative mosaics using glass and ceramics. The group buys materials to share, and we have all the necessary equipment to co...
22Jan
band-silhouette-calendar.jpgWed 22 Jan
Location: Multi Use Building

Weekly meeting to play a range of music, mostly pop, rock ‘n’ roll and country, mainly from the '50's, '60's and ’70's.

More Information

22Jan
intro.jpgWed 22 Jan
Location: Biblioteca/Pensionistas
Bridge Group meeting.  The aim of this group is to provide an opportunity for people to play bridge in a relaxed and friendly atmospher...
22Jan
intro.jpgWed 22 Jan
Location:
We are a group of like-minded people who support each other in our writing efforts.  We are not elitist and welcome anyone who enjoys w...
22Jan
intro.jpgWed 22 Jan
Location: Tourist Information
From time to time this group becomes full. Please contact Alan Cuthbert who will advise whether you need to join the waiting list. If so, yo...
22Jan
intro.jpgWed 22 Jan
Location:
Group creating decorative mosaics using glass and ceramics. The group buys materials to share, and we have all the necessary equipment to co...
22Jan
band-silhouette-calendar.jpgWed 22 Jan
Location: Multi Use Building

Weekly meeting to play a range of music, mostly pop, rock ‘n’ roll and country, mainly from the '50's, '60's and ’70's.

More Information

22Jan
intro.jpgWed 22 Jan
Location: Biblioteca/Pensionistas
Bridge Group meeting.  The aim of this group is to provide an opportunity for people to play bridge in a relaxed and friendly atmospher...
22Jan
intro.jpgWed 22 Jan
Location:
We are a group of like-minded people who support each other in our writing efforts.  We are not elitist and welcome anyone who enjoys w...
23Jan
intro.jpgThu 23 Jan
Location:
Mountain Walkers (Monday & Thursday Groups).  Contact group leaders for locations and times. More Information (Monday)More Informa...
23Jan
intro.jpgThu 23 Jan
Location: Cappucino

Word Addicts weekly meeting to play word games such as Scrabble, Boggle and others.

More Information

23Jan
intro.jpgThu 23 Jan
Location: Multi Use Building
EXCEPT FIESTA HOLIDAY DATES.  Keep Fit is held in Alcalalí.  We have now started Keep Fit classes with a focus on exercises benefi...
23Jan
intro.jpgThu 23 Jan
Location: Multi Use Building

Line dancing with Nigel Hobman in Alcalalí.  Cost per session €4.

More Information

24Jan
intro.jpgFri 24 Jan
Location: Biblioteca/Pensionistas

Main Tai Chi session at 9.30am with the beginners lesson at 11am.

More Information

22Jan
Wed 22 Jan
Location: Claudia's bar
Renewals are now due and payment can be made at the General Assemblies or at one of our satellite renewal sessions. Renewal subscription - ...
06Feb
Thu 6 Feb
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
18Feb
Tue 18 Feb
Location: Cappucino
Renewals are now due and payment can be made at the General Assemblies or at one of our satellite renewal sessions. Renewal subscription - ...
05Mar
Thu 5 Mar
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal AGM starts at 11amRefreshments are available before a...
17Mar
Tue 17 Mar
Location: Animo
Renewals are now due and payment can be made at the General Assemblies or at one of our satellite renewal sessions. Renewal subscription - ...
02Apr
Thu 2 Apr
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
07May
Thu 7 May
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
04Jun
Thu 4 Jun
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
03Sep
Thu 3 Sep
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
01Oct
Thu 1 Oct
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
24Jan
sombrero1.gifFri 24 Jan
Location: Benidorm Palace
BENIDORM HERE COMES THE U3A!! Yes its that time again when we plan to go to Benidorm Palace On Friday January 24th / Saturday 25th 2020. T...
03May
cordoba1.jpgSun 3 May
Location: Rastro Car Park
CORDOBA – SEVILLA – JEREZ – CADIZ 6 days, (5 nights) Price – 485 euros Single supplement – 170 euros The U3A Vall del Pop are planning to ...
23Dec
nerja.jpgWed 23 Dec
Location:
Christmas 2020. December 23rd – December 27th.5 days/ 4 Nights in Nerja. Staying at the Hotel Marinas de Nerja. 4* Hotel to include Speci...
27Jan
first-man.jpgMon 27 Jan
Location: La Musical, Parcent Town Hall
1€ on the door.  Doors open at 06:45pm. Film starts at 07:15pm Disney's new 'The Lion King' uses pioneering filmmaking techniques to b...
03Feb
first-man.jpgMon 3 Feb
Location: La Musical, Parcent Town Hall
1€ on the door.  Doors open at 06:45pm. Film starts at 07:15pm Jack Malik is a struggling singer-songwriter in a tiny English seaside ...
17Feb
first-man.jpgMon 17 Feb
Location: La Musical, Parcent Town Hall
1€ on the door.  Doors open at 06:45pm. Film starts at 07:15pm Joan Stanley (Judi Dench) is a seemingly unremarkable and inconspicuous...

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