Next General Assembly - Thursday 6th June 2019 - Centre Polivalent, Murla - More Information

Data Protection Policy

Introduction

This Data Protection Policy ensures that the U3A Vall del Pop (hereafter the U3A):

  • Complies with Spanish Data Protection Law and follows good practice.
  • Protects the rights of members.
  • Is open about how it stores and processes members’ data.
  • Protects itself from the risks of a data breach.

The policy is to be reviewed on an ongoing basis by the U3A Committee Members to ensure that the U3A is compliant with Spanish 2018 GDPR Regulations.
This policy should be read along with the U3A's Privacy Policy.

General guidelines

The only persons able to access personal data covered by this policy are U3A Committee Members and Group Leaders who manage the U3A administration process including communication with our membership.
Committee Members and Group Leaders should take all reasonable care to keep all data secure and follow appropriate precautions when handling data.
Strong passwords must be used and never shared.
Data must not be shared outside the U3A, unless it is with our predefined authorised IT Service Provider Klickhere.com or Mailchimp with respect to email addresses.
U3A Val del Pop will provide training to U3A Committee Members and if applicable U3A authorised members who are involved in handling personal data as part of U3A activities.
Membership information will be refreshed periodically to ensure accuracy and that consents are current.

Data Protection Principles

U3A Vall del Pop will follow the data protection principles, guided by information from the Spanish Data Protection Authority AEPD and the Regulations specified in The Reglamento General de Proteccion de Datos 1. . These are;

  • Lawfulness, fairness and transparency; Personal data should be processed lawfully, the lawful basis for use is consent by the individual. We only collect the data we need to manage and communicate with the membership, and we demonstrate how we collect this and what we do with it.
  • Purpose limitation; Personal data should be collected solely for specified, explicit and legitimate purposes defined as membership administration, communicating with members about U3A events and activities, membership updates or issues.
  • Data minimisation; Personal data should be adequate, relevant and limited to what is necessary. This is the minimum data required to carry out membership administration and to enable email contact with U3A members.
    Accuracy; Personal data stored and managed should be accurate and, where necessary, kept up to date. Member's data is renewed annually as part of the membership renewal process. Members can request to see, update, or remove their data at any time.
  • Storage limitation; Personal data should be kept no longer than is necessary for the purposes for which the personal data are processed. Members data is removed and deleted on lapse of membership after a period of grace and in any case at 12 months, or when instructed by a member.
  • Integrity and confidentiality; Personal data should be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

Individual members rights under GDPR

The U3A will ensure that members' information is managed in such a way as to not infringe an individual members rights which include:

  • The right to be informed - what data is held by the U3A.
  • The right of access - entitled to have access to your data held by U3A.
  • The right to rectification - amend or correct the data held by U3A.
  • The right to erasure - to remove, delete all reference, i.e be forgotten.
  • The right to restrict processing - to limit some aspects of how data is used.
  • The right to data portability - to be able to forward data to another.
  • The right to object - to question current use and / or seek resolution.

Subject Access Request

U3A members are entitled to request access to the information and / or to instruct the U3A to comply with a members instructions with regard their data that is held by the U3A. A 'subject access request' can be made with regard to the individual member rights above, at any time to the Membership Secretary in writing or via email. These should be to The Secretary at U3A Vall del Pop, Apartado Postal 120, 03727 Xalo or via email to This email address is being protected from spambots. You need JavaScript enabled to view it.. The U3A will establish that the request is authentic, it will be formally acknowledged and deal with it within 14 days. The Regulation also allows provision for exceptional circumstances or a potential charge for multiple applications.

Photographs

Photographs are classified as personal data. Any person can object and request at any time to have a displayed phototograph removed providing the U3A can verify the request is authentic and relates to the individual.

Accountability and Governance

The GDPR requires that the U3A demonstrate that it complies with the data protection principles set out previously and respect the rights of the individual.

  • Implement appropriate technical and organisational measures that ensure and demonstrate that the U3A complies with its data protection obligations. Maintain internal Data Protection and Privacy Policies, ongoing staff awareness and routine testing to ensure that these measures are effective.
  • Document the relevant U3A processes to instruct and demonstrate correct method of carrying out precedures.
  • Future improvements and new work must incorporate data protection and privacy princinples.
  • The U3A recognises the role of "Data Controller" as the U3A Committee, that is, the entity that decides the purpose and manner that personal data is used. The role of "Data Processor" is also confined to Committee staff and appointed U3A members who carry out processing of personal data on behalf of the "Data Controller".

Data breach Notification

If a data breach occurs, action shall be taken to minimise the harm by ensuring all Committee Members are aware that a breach has taken place and take steps to identify how the breach has occurred. The Committee shall then seek to rectify the cause of the breach as soon as possible to prevent any further breaches.
The Committee shall also contact the relevant U3A members to inform them of the data breach and actions taken to resolve the breach.
The Committee shall also notify the relevant authorities if the breach is a notifiable event as described under the Regulations.

A Final note

The guidance states this Law is both new and complex across the EU. The Authorities are expecting to see a steady move towards compliance. This policy will be reviewed on a regular basis. If you see any item that you would like further clarification or information on please contact, in the first instance, the Secretary here.

This policy was last updated: December 2018
Next review date for this item: January 2020

Events

21May
intro.jpgTue 21 May
Location: Multi Use Building
Ballroom Dancing is not only fun but insanely good for you.  No matter what your level of fitness, ballroom dancing is a great way to e...
21May
intro.jpgTue 21 May
Location: Aleluya Bar
Weekly games of Canasta.  You don’t need to come with a partner, and the rules are not too difficult to learn. We usually meet at Alel...
21May
intro.jpgTue 21 May
Location: Animo
Regular rehearsal for the Vall de Pop Singers. At our practices we sing a variety of songs including the Beatles, Andrew Lloyd Webber, Abba...
22May
intro.jpgWed 22 May
Location: Tourist Information

*****This Group is currently full – please contact Alan if you wish to go on the waiting list*****

More Information

22May
intro.jpgWed 22 May
Location: Los Amigos Restaurant
Meeting of the Computer & Technology group offering help and advice (but not repairing broken equipment) and suggesting where to find fu...
21May
intro.jpgTue 21 May
Location: Multi Use Building
Ballroom Dancing is not only fun but insanely good for you.  No matter what your level of fitness, ballroom dancing is a great way to e...
21May
intro.jpgTue 21 May
Location: Aleluya Bar
Weekly games of Canasta.  You don’t need to come with a partner, and the rules are not too difficult to learn. We usually meet at Alel...
21May
intro.jpgTue 21 May
Location: Animo
Regular rehearsal for the Vall de Pop Singers. At our practices we sing a variety of songs including the Beatles, Andrew Lloyd Webber, Abba...
22May
intro.jpgWed 22 May
Location: Tourist Information

*****This Group is currently full – please contact Alan if you wish to go on the waiting list*****

More Information

22May
intro.jpgWed 22 May
Location: Los Amigos Restaurant
Meeting of the Computer & Technology group offering help and advice (but not repairing broken equipment) and suggesting where to find fu...
22May
intro.jpgWed 22 May
Location:
Group creating decorative mosaics using glass and ceramics. The group buys materials to share, and we have all the necessary equipment to co...
22May
band-silhouette-calendar.jpgWed 22 May
Location: Multi Use Building

Weekly meeting to play a range of music, mostly pop, rock ‘n’ roll and country, mainly from the '50's, '60's and ’70's.

More Information

22May
intro.jpgWed 22 May
Location: Biblioteca/Pensionistas
Bridge Group meeting.  The aim of this group is to provide an opportunity for people to play bridge in a relaxed and friendly atmospher...
22May
intro.jpgWed 22 May
Location:
We are a group of like-minded people who support each other in our writing efforts.  We are not elitist and welcome anyone who enjoys w...
23May
intro.jpgThu 23 May
Location:
Mountain Walkers (Monday & Thursday Groups).  Contact group leaders for locations and times. More Information (Monday)More Informa...
26May
nophoto.jpgSun 26 May
Location:
U3A Treasure Hunt (Organised by the Goodwill Team) This event is now full, but we may organise another one later in the year. Funds raise...
06Jun
nophoto.jpgThu 6 Jun
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events. Tickets will be on sale for the Xativa and Gandia day trip...
05Sep
Thu 5 Sep
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
03Oct
Thu 3 Oct
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
07Nov
Thu 7 Nov
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
05Dec
Thu 5 Dec
Location: Polivalent
Doors open at 10am for membership and Travel, Cultural and Entertainment events.Formal General Assembly starts at 11amRefreshments are avail...
31May
hog-roast.jpgFri 31 May
Location: Mas La Pau
Come along and join in the fun with a Hog Roast at Mas la Pau, LliberFriday 31st May.Cost: 18€ includes: Starter, Hog Roast and Dessert....
23Jun
san-juan2.pngSun 23 Jun
Location: Rastro Car Park
Enjoy a free day to explore Alicante and capture the atmosphere of the San Juan Fiestas 8€ per person COACH FROM JALON RASTRO CAR PARK 9.30...
11Sep
xativa1.jpgWed 11 Sep
Location: Rastro Car Park
This day trip is a great opportunity to visit Xativa and Gandia. Cost 21€ After leaving Jalon Rastro Carpark at 9;00 we should arrive in ...
22Sep
park-guell.jpgSun 22 Sep
Location: Rastro Car Park
SEPTEMBER 22ND Transfer by bus from Jalon to Valencia train station to take the train to Barcelona.Arriving at Barcelona train station tran...
23Dec
peniscola.jpgMon 23 Dec
Location:
Christmas 2019 23 - 27th December5 days / 4 nights All inclusive420€ per person sharing93€ single supplement Package details: return c...
No events

*** Please be aware that you take part in any of our activities AT YOUR OWN RISK ***